SkyVault Ops

by GDWizard

Run The Day

Office Operator

One person controls booking confirmation, arrival readiness, manifest assignment, and editor readiness. The instructor board and SkyVault Editor consume the data from this workflow.

What do I do next?Start with the first yellow or red item in the workflow, then move customers through bookings, manifest, loads, and media.
Staging admin tools: clean demo and test records
Staging-only cleanup Use only during private testing. Archives obvious demo/test bookings and DallasXSky test orders from normal working views after saving a full data snapshot.
No cleanup run yet.

Media Work

What this screen is for Track customers who need video, photo, or delivery follow-up after manifest work creates media tasks.

Announcements

What this screen is for Draft operational customer updates for weather, delays, reminders, and other day-of schedule changes.

Audience and message

No broadcast audience preview rendered yet.

Draft Review

What this screen is for Approve or cancel audited announcement drafts before any future live provider send is allowed.

Notifications

What this screen is for Review current Ops attention items and Editor messages, including items removed from the header dropdown.

Payment Accounting

What this screen is for Monitor actual charges, collected payments, and unresolved payment attention in one focused screen.
Accounting snapshot
Needs Attention 0 open

Store

What this screen is for Sell counter products, merch, gift items, and other non-booking items without sending anything to Editor or manifest.

Booking Calendar

What this screen is for View schedule capacity, booked arrivals, closures, and which days need staff attention.

Calendar controls

Customer Lookup

What this screen is for Find a customer fast, confirm what media they are owed, and open the booking only when details need editing.
Advanced lookup filters

Booking Workbench

Use this panel for new direct bookings and quick edits before manifests and media handoff.

+ New Booking Expand to create walk-ins, phone bookings, or manual partner bookings.
What this screen is for Create or update normal Ops bookings from phone, walk-in, partner, or promoted intake sources.
Before saving: Required now: jumper name, Ops offering, arrival date/time, and valid charge/payment entries. Required before manifest: age/ID, weight, waiver, and any payment balance review. Optional: email, phone, celebration, social, and notes.

Customer and Grouping

Single jumper booking. Charge and payment fields apply to this jumper only.

Schedule and Offering

Arrival date and time
Select a date to see open arrival times.

Payment

Roster and Notes

Advanced roster text

Confirmed Bookings

What this screen is for Find active customers, check missing required details, and decide whether each booking is ready for manifest.
What do I do next?Open any booking with a red marker first, then clear yellow items before manifest.

Booking Lookup

What this screen is for Choose a date or search for a customer, then use the results on the left.
Lookup Filters
Arrival Capacity Calendar
Group Payments Edit purchaser-level payments without charging each jumper again.
What this screen is for Use this for one-purchaser groups. Participant bookings keep media, manifest, and jumper readiness; this record owns charge, paid, and balance.
Select a group payment to edit.
Cancel / Refund Audited booking corrections for Ops-direct payments.
What this screen is for Cancel unpaid/no-refund bookings or record Ops-direct refunds. DallasXSky refunds stay in DESA after business/operator consultation.
Select a booking to cancel or refund.
Edit Booking Fix selected customer details when needed.
What this screen is for Fix customer, schedule, payment, age/ID, weight, offering, media output, waiver visibility, and notes before the booking reaches manifest.
Select a booking to edit details.

Customer and Booking Info

Offering and Media

Charges and Accounting

Booking Readiness

What this section is for Record front-desk checks before manifest. Readiness updates require a staff/operator name and note.
Add a One Off Arrival Time One-off capacity adjustment.
What this screen is for Add an office override slot when the normal generated schedule needs a one-off adjustment.

Customer Check In

What this screen is for Check jump-day readiness before assigning customers to aircraft loads.

Selected Assignment

What this screen is for Assign a ready customer to an open load slot with waiver, instructor, and media choices.
Select a booking from the manifest queue.
Fix Readiness Open only when check-in details need correction.
What this is for Fix mandatory readiness fields from Manifest. Every approval needs the verifying staff or operator name and a note for the audit trail.

Loads

What this screen is for Build today's aircraft loads, move them through gear up, loading, in flight, landed, and hold when needed.
What do I do next?Assign ready customers to open slots, then clear red load holds before changing a load status.

Office Checks

Future load boardDrag/drop assignment is the next phase. For now, use each open slot's Use Slot button to keep assignments explicit and validated.

Instructor Load Board

Customer Lookup

Editor Work Queue

What this screen is for Track media jobs by processing status: waiting for landing, ready for Editor, active, complete, or needing staff attention.

Media Processing Data

Advanced fallback: import editor result
Advanced / Developer: selected handoff JSON 
{}

Streaming / Display Devices

What this screen is for Create SkyVault display windows and URLs. The customer chooses how to route them to TVs: Win+K, HDMI, browser, Chromecast-capable TV, or other hardware.

Display Devices

Add Display Device
No display device changes saved yet.

Cast To Device

Choose a screen, choose what to show, then cast. Cast the live board, a message, or a link such as YouTube. Direct customer media casting stays locked until approval and privacy controls are finished.
Open Current Board Display
Nothing cast yet.

Staff

What this screen is for Add, review, and remove the people allowed to work this SkyVault Ops business.

Add Staff

All Staff

Add Tandem System

What this screen is for Track tandem equipment readiness so manifest can avoid assigning unavailable systems.

Tandem Systems

What this screen is for See which tandem systems are ready, need attention, or should not be assigned.

DallasXSky Intake

What this screen is for Review DallasXSky orders as one external intake source before they become normal Ops bookings. DallasXSky orders appear here before they become bookings. Review the order, confirm the time/operator, then promote it to a normal Ops booking.
New Order Needs Info Needs Operator Ready To Confirm Promoted To Booking
Advanced / Developer: endpoints and manual JSON import
Local intake endpoints GET /api/integrations/dallasxsky/schema POST /api/integrations/dallasxsky/validate POST /api/integrations/dallasxsky/intake POST /api/integrations/dallasxsky/review POST /api/integrations/dallasxsky/duplicate/resolve POST /api/integrations/dallasxsky/promote

Add Order From DallasXSky

No DallasXSky order added yet.

Orders To Review

No recent intake action.

Selected Order

No order selected. Choose an order to see what needs to happen next.

Local Contracts

What this screen is for Advanced / Developer view for local payload contracts used by displays, integrations, and media handoff tools.
Instructor board GET /api/board
Projected board display /board.html
Editor ready jobs GET /api/editor/jobs
Editor completion POST /api/editor/jobs/complete
Ready handoff files data/editor_handoff/ready_for_editor
Processed files data/editor_handoff/processed
Advanced / Developer: board and editor payloads

Board Projection JSON

{}

Editor Jobs JSON

{}

Operational Audit

What this screen is for Trace booking, DallasXSky, manifest, media, config, and cleanup changes with reviewer, reason, and record context.

Audit JSON

{}
Operations setup Set staff, load rules, aircraft settings, and operational safety parameters for day-to-day sky operations.
Interface theme Keep your preferred color and spacing profile across all screens.
Business and Editor workspace Review the company identity, operator, and Editor accounts allowed to work this Ops queue.
Loading business workspace status...
Advanced / Developer: raw config JSON Read-only diagnostic output for local prototype support. 

              


              

                
                  Add aircraft type
                  Define capacities and roles by aircraft type.
                
                

                  
                  

                    
                    
                    
                    
                    
                    
                  

                  
                

              


              

                
                  Add aircraft
                  Register each aircraft used in manifest assignments.
                
                

                  
                  
                  
                

              


              

                
                  DZ safety rules
                  Weight limits, eligibility checks, and operational blockers.
                
                

                  

                    
                    
                    
                    
                    
                    
                    
                    
                    
                    
                    
                  

                  
                

              


              

                
                  Load flow timers
                  Tune load phase behavior and operational timing.
                
                

                  

                    
                    
                    
                    
                    
                  

                  
                

              


              

                
                  Media automation
                  Control automatic media handoff behavior for Ops.
                
                

                  
                  
                  
                

              


              

                
                  Storage and backups
                  Confirm the local database, latest snapshots, and Editor handoff files before cleanup or live operation.
                
                

                  
Loading storage status...

                

              

            

          


          

            
              Pricing and intake
              Manage pricing, offerings, source reference data, and defaults.
            
            


              

                
                  Media output prices
                  Map upsell outputs to charge amounts.
                
                

                  

                  
                

              


              

                
                  Ops add-ons
                  Define operational add-ons and fulfillment behavior.
                
                

                  
                  

                  

                    
                      Create new add-on
                      Merch, stocktake item, fee, or operational promise.
                    
                    

                      
                      
                      
                      
                      
                      
                    

                    
                    
                    
                    
                  

                  
                

              


              

                
                  DESA / DallasXSky price reference
                  Map reference source pricing and optional carry-through.
                
                

                  

                    
                      Import DallasXSky price JSON
                      Paste package-flow/export pricing, preview, then save.
                    
                    
                    

                      
                    

                    
No DallasXSky pricing import previewed.

                  

                  

                  
                  
                  
                  
                

              


              

                
                  Ops packages / offerings
                  Define what staff can book, pricing, labels, and included media.
                
                

                  

                  

                    
                    
                    
                    
                    
                    
                    
                  

                  
                  
                

              


              

                
                  DZ schedule setup
                  Generate arrival slots when schedule settings change.
                
                

                  

                    
                    
                    
                    
                    
                    
                    
                  

                  

                    Operating days
                    
                    
                    
                    
                    
                    
                    
                  

                  
                  

                    
                    
                  

                  
Preview the schedule before generating arrival slots.

                

              


              

                
                  Email templates
                  Dry-run editing and preview for communication wording.
                
                
                
No email preview rendered yet.

              


            

          

        

      

    


    
      

        
Exported State